Privacy Policy

1. Who Operates This Website

This website (doprogramming.doyox.com) is the official public web presence of Do_Programming Club, a technology, robotics, and applied science initiative of Doyox Group based in Rangpur, Bangladesh.

2. Information We Collect

We adhere to the principle of data minimization: we only collect information that has a genuine operational purpose for evaluating applications, organizing workshops, and managing club activities. We collect:

• Basic Contact Information: Full name, email address, phone or WhatsApp number, location (city/district), educational institution, and field of study.
• Membership Application Data: Areas of technical interest, programming languages, electronics or hardware skills, self-assessed proficiency, previous projects, prior organization experience, volunteer activities, team preferences, and motivation statement.
• Public Portfolio Links (Optional): GitHub repositories, technical portfolio websites, or professional profiles voluntarily provided by the applicant.
• Event & Training Registrations: Name, contact details, institution, and cohort participation preferences.
• General Inquiries & Feedback: Name (optional when submitted anonymously), email, and message text.

We never request or collect passwords, government identification numbers (such as NID), financial or bank credentials, or unnecessary sensitive personal records.

3. How We Use Collected Information

Information submitted to Do_Programming Club is used exclusively for legitimate club operations:

• Candidate Evaluation: Reviewing membership applications to understand applicant background and place applicants into appropriate tracks (Programming, Robotics, Science, Innovation).
• Logistics & Communications: Notifying applicants of admission decisions, cohort schedules, lab equipment access, and workshop schedules via email or WhatsApp.
• Event Management: Confirming seat reservations for hands-on sessions in Rangpur.
• Feedback & Support: Addressing technical inquiries and improving our educational syllabus.

4. Confidentiality of Membership Applications

Membership applications and submitted candidate records are strictly private. They are never:

• Indexed by public search engines or included in XML sitemaps.
• Rendered on public member directories or searchable online registries.
• Accessible to other applicants or unauthorized visitors.

5. Public Team Profiles

Information displayed on our public Team page (/team) includes only information explicitly approved for public listing by the organization—such as team titles, team leadership names, public roles, and brief professional descriptions. Private contact details (such as personal phone numbers, home addresses, or private emails) are never published on the website.

6. Data Storage & Technical Safeguards

Submitted records are stored in secure cloud database infrastructure provided by Google Cloud Firestore. We enforce strict database security rules ensuring that:

• Public visitors are only permitted write access to submit their own applications and feedback.
• Reading, reviewing, and managing sensitive application records is strictly restricted to authenticated and authorized administrative personnel.
• All transmissions are secured using standard Transport Layer Security (TLS/HTTPS) encryption.

7. Abuse Prevention & Security Verification (Doyox SecureCheck)

To protect our public forms and status inquiry systems against automated bot spam, credential exhaustion, and denial-of-service abuse, we implement Doyox SecureCheck powered by Cloudflare Turnstile.

When you perform protected actions (such as submitting a membership application, registering for a cohort, or checking application status), Cloudflare Turnstile evaluates browser telemetry and network signals to confirm legitimate human interaction. Cloudflare does not harvest personal records, track users across third-party websites, or display interactive CAPTCHAs unless suspicious traffic is detected. Any data evaluated for verification purposes is processed in accordance with Cloudflare's privacy commitments.

8. No Commercial Data Selling

We do not sell, rent, monetize, or trade applicant or member personal information to third parties, commercial marketing brokers, or advertising networks under any circumstances.

9. Data Retention & Your Rights

Application records are retained for the duration of the evaluation period and throughout a member's active tenure with the club for organizational recordkeeping. If an applicant or member wishes to update their contact details, correct submitted information, or request the deletion of their application record, they may do so by contacting us directly.